Effective date: 09 November 2025
Prism Contracting (“we”, “us”, “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website, use our services, or interact with us.
1. Scope
This policy applies to personal data collected through our website, mobile applications, email communications, and other digital or offline interactions with Prism Contracting. It does not apply to information collected by third parties (including through links on our site).
2. Information We Collect
We may collect the following types of information:
a. Information you provide directly
- Contact details (name, company, email address, phone number) when you fill out contact forms, request a quote, subscribe to newsletters, or apply for a job.
- Project details or messages you send to us.
- Billing and payment information for paid services (collected securely via our payment processor).
b. Automatically collected information
- Technical data such as IP address, device type, browser type, operating system, pages visited, and access times (via server logs).
- Usage data via cookies and similar technologies (see Cookies section).
c. Third-party sources
- Information from public sources, partners, or service providers (for example, to validate a business contact or verify credentials).
3. How We Use Your Information
We use personal information for purposes including:
- Responding to inquiries, providing quotes, and communicating about projects.
- Delivering, billing, and managing services.
- Improving, personalizing, and maintaining our website and services.
- Sending marketing communications and newsletters (where you consent or where permitted by law).
- Recruiting and human resources administration.
- Legal, regulatory, fraud prevention, and security purposes.
- Analyzing site usage and trends to improve user experience.
4. Legal Bases for Processing (where applicable)
If you are in a jurisdiction that requires a legal basis (e.g., EU/UK), we rely on:
- Contractual necessity (to perform services you request).
- Legitimate interests (e.g., site administration, security, business operations).
- Consent (for marketing communications and certain cookies).
- Legal obligations (to comply with laws or protect rights).
5. Sharing and Disclosure
We will not sell your personal data. We may share information:
- With trusted service providers who perform services on our behalf (hosting, analytics, payment processing, marketing tools) under confidentiality and security obligations.
- With professional advisors and subcontractors for project delivery and support.
- To comply with laws, court orders, or lawful requests by public authorities.
- In connection with a merger, acquisition, financing, or sale of all or part of our business (you will be notified of changes in control).
- With your consent or at your direction.
6. Cookies & Tracking Technologies
We use cookies and similar technologies to operate our website and provide analytics. Typical categories:
- Essential cookies: required for site functionality.
- Performance and analytics cookies: to understand site usage and improve content.
- Marketing cookies: to deliver relevant content and measure campaign effectiveness (used only with consent where required).
You can manage cookie preferences through your browser or our cookie settings (if provided).
7. Data Security
We implement reasonable technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, and destruction. While we strive to protect data, no security measure is perfect; we cannot guarantee absolute security.
8. Data Retention
We retain personal information as long as necessary for the purposes described (e.g., to provide services, comply with legal obligations, resolve disputes). Retention periods vary by data type and legal requirements. When no longer required, personal data will be securely deleted or anonymized.
9. International Transfers
Prism Contracting may transfer or store data on servers located in other countries. When transferring data internationally, we implement safeguards required by applicable law (e.g., standard contractual clauses) to ensure appropriate protection.
10. Your Rights (where applicable)
Depending on your jurisdiction, you may have the right to:
- Access the personal information we hold about you.
- Request correction or deletion of your personal data.
- Object to or restrict processing.
- Request portability of your personal data.
- Withdraw consent where processing is based on consent.
- Lodge a complaint with a supervisory authority.
To exercise rights, contact us using the details below. We may need to verify your identity and may limit requests where permitted by law.
11. Children
Our services are not directed to children under 16. We do not knowingly collect personal information from children without parental consent. If you believe we have inadvertently collected such information, please contact us and we will take steps to delete it.
12. Links to Other Sites
Our site may contain links to third-party sites. We are not responsible for their privacy practices. Please review their privacy notices before providing information.
13. Changes to This Policy
We may update this policy to reflect changes in our practices or legal requirements. We will publish the revised policy on our website with the updated effective date. For significant changes, we may provide prominent notice.
14. Contact Us
If you have questions, requests, or concerns about this Privacy Policy or our data practices, please contact:
Prism Contracting
Address: Sink 14th Street, Bishop Roland J. Diggs Building, Monrovia, Montserrado County, Liberia
Email: [insert email address]
Phone: +231 0773400671